SUMMARY

Provides Small Business Administration (SBA) 8(a) business development program and other small business program administration for the Katmai family of companies. Monitors and completes all related initiatives, matrices, and timelines to ensure all deliverables to the SBA or other internal and external third parties are met.

ESSENTIAL DUTIES & RESPONSIBILITIES

SBA 8(a) Program Administration

Primary responsibility for efficient and effective administration of SBA 8(a) program and all small business programs that the company participates in.

• Maintains electronic resource library of SBA 8(a), Mentor Protégé and Joint Venture program draft, interim, and final rules and regulations ensuring historical data is well organized and easily accessible to team members.
• Develops schedules to ensure timely collection and assembly of small business program deliverables from shared services group and general managers utilizing technology solutions where appropriate.
• Coordinates SBA Program schedule of team, specialty, and ad hoc meetings; data call and data submission deadlines; reporting deadlines, records administration and retention.
• Utilizes streamlined processes to coordinate collection of information, track deliverables status, complete recordkeeping, and upload submission to appropriate web-based system/s.
• Maintains an 8(a) administration and small business program filing system index to ensure accurate tracking of all deliverables.
• Ensures compliance with SBA 8(a) Program Documentation requirements.
• Works with other departments to ensure compliance.
• Maintains tracking tools for monitoring BAT, awards, entity selection, revenue, NAICS Code analysis, employee count, Good Faith Effort, general manager & company future planning.
• Prepares 8(a) program, 8(a) joint venture, and all small mentor-protégé program applications; quarterly status reports; and annual small business and SBA shareholder reports. Reviews and analyzes integrity and accuracy of data to ensure high-quality submissions and timely response to SBA deficiency data response requests.
• Maintains SBA Dynamic Small Business Search profiles and general corporate information relating to 8(a) and other small business entities.
• Creates summary narrative of SOWs for Project Accounting
• Coordinates collection of data from Joint Venture/ MP Partners to keep SAM.gov profiles current
• Attends related webinars, meetings and conferences to stay updated with the regulations and practices that impact the federal small business programs that the company is eligible to participate in.
• Participates in small working groups dedicated to improving the 8(a) program, advocating for ANC entities.
• Develops and maintains relationships with SBA and SBA AK district office personnel.
• Provides training of other team members (if needed) on all roles and responsibilities in this job description to ensure redundancy of capability in department/group
• Drafts and maintains corporate resolutions to document key decisions made by company leadership.
• Prepares and files company formation documents (e.g., articles of organization, articles of incorporation, etc.) with appropriate state agencies.
• Reviews and updates governing documents such as operating agreements, bylaws, and shareholder or member agreements to reflect current business needs and legal requirements.
• Files required state forms related to changes in company structure, management, or ownership, such as change of official forms.
• Manages and files annual reports or statements of information with state agencies to maintain good standing for each entity.
• Maintains comprehensive corporate records to ensure each entity has up-to-date documentation, including organizational charts, meeting minutes, and compliance certificates.
• Other tasks as assigned

General Department Support

• Supports overall administrative support needs for the department, as requested.
• Creates documentation that corresponds with SBA requirements, such as resolutions, etc.
• Ensures assigned shared drives are maintained in a logical and organized manner that minimizes duplicative files and provides easy access by team members.
• Protect Controlled Unclassified Information (CUI) by marking, storing, and sharing it per DoD rules.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

• Bachelor of Arts or Bachelor of Science in a related field. College degree may be waived if equivalent, extensive related experience can be demonstrated.
• A minimum of two (2) years’ experience working in federal government contracting with a focus on SBA compliance and relevant experience in a legal, compliance, or corporate governance role.
• Strong knowledge of and experience with the SBA’s 8(a) business development program.
• Experience working with a large group of entities across multiple state jurisdictions.
• Knowledge and understanding of corporate structures including LLC and joint ventures.
• Strong knowledge of corporate governance practices, entity formation, and regulatory compliance.
• Experience drafting and filing corporate documents, including resolutions, articles of incorporation, amendments, and annual reports.
• Skilled in maintaining corporate records and ensuring documentation is accurate and complete.
• Excellent attention to detail, organizational, and time management skills.
• Proficient with state business filing portals.
• Must obtain and maintain required security access and/or background checks, as specified by applicable regulations, before accessing systems or data containing Controlled Unclassified Information (CUI).

DESIRED QUALIFICATIONS & SKILLS

• Adept in the administration of federal and state small business programs that benefit Alaska Native Corporations and/or small disadvantaged businesses.
• Able to interpret the Federal Acquisition Regulations (FAR) and Code of Federal Regulations (CFR) as it relates to small business programs. 
• Computer skilled, with advanced knowledge and experience in Microsoft Office, Teams, Excel, PowerPoint, Outlook, and database applications. 
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations including the U.S.C., FAR and other federal or state regulations
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
• Ability to work/think independently – demonstrates initiative.
• Prioritizes and plans work activities; uses time efficiently.
• Web-based research of government contracts and applicable regulations, etc.
• Ability to work and communicate effectively with employees and management team to proactively meet and exceed the needs of the administrative office staff and professionals.
• Contribute innovation to the creation of policies and procedures that facilitate best practice management applications.
• Able to coordinate several activities at once, quickly analyze and resolve specific problems, and cope with deadlines effectively.
• Observes safety procedures and reports potentially unsafe conditions.
• Adapts to changes in the work environment and manages competing demands.
• Ability to follow Corporate Organizational and Functional Charts.
• Exercises good judgment – specifically in recognizing and respecting the confidential nature of corporate and personnel matters.  

WORK SCHEDULE 

Full-Time. May be required to work additional hours as needed to complete assignment or project.

TRAVEL

The expected travel time is less than 10%.

DRIVING REQUIREMENT

Must have or be able to attain a valid state driver’s license and be insurable on the company’s automobile insurance policy. Driving may be required when traveling for training and/or short occasional amounts of local driving.  The expected driving time is less than 10%. 

WORK ENVIRONMENT

Work is performed in a professional office setting including the normal office equipment (computer, fax machines, copier) and with a wide variety of people in differing functions, personalities and abilities. Position may occasionally be required to handle assignments at various project/ operation sites where travel is required outside the primary work location.  During visits to areas of operations, may be exposed to extreme cold or hot weather conditions.  Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

PHYSICAL DEMANDS

Position consists of sitting for long periods of time, using hands/fingers, handling, reaching with hands and arms, talking, hearing; occasional walking or standing, bending, kneeling, stooping, crouching, and lifting boxes weighing up to 10 pounds.  Moderate to extended periods of office work with heavy periods of computer usage. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Compliance:

To be considered for this position, all applicants must apply on the company website,  https://katmaicorp.com/life-at-katmai/

We are a VEVRAA Federal Contractor

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equal_opportunity

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).